Weatherization Administrative Supervisor

Arapahoe County, Colorado

County Government

Arapahoe County
Weatherization Administrative Supervisor

SALARY $2,382.09 – $3,787.24 Biweekly
$61,934.34 – $98,468.24 Annually

LOCATION CO 80011, CO

JOB TYPE Full-time JOB NUMBER 05463
DEPARTMENT Community Resources Department DIVISION Weatherization
OPENING DATE 04/30/2024 CLOSING DATE 5/30/2024 11:59 PM Mountain

Description
This posting has been re-opened and if you have already applied, you are still being considered and will not be able to
apply to this posting again.
The Weatherization Program Supervisor performs a variety of supervisory, administrative, technical, and fiscal duties
associated with the administration and daily operations of the Weatherization Division. This position assists the
Weatherization Division Manager with operational duties and responsibilities necessary to administer the County’s
Weatherization Program.

Duties
Supervisory
Manages staff workloads, schedules, and time off requests.

Defines job roles and responsibilities, sets work expectations, including daily work activities and ensures
accountability.
Issues formal performance evaluations, provides constructive feedback and affirms employee’s strengths; provides
guidance and administers crucial conversations and corrective actions (with approval from HR and Legal) and ensures
employee relations issues are handled legally and within guidelines/policy.
Advertises, interviews and hires staff; trains, coaches, and mentors a high performing team, supports personal and
career development within the team.
This position is expected to develop the ability to fill in for the Weatherization Division Manager due to leaves or
absences.

Functional
Oversees all formal procurement for goods and services, including Request for Proposals and Request for Bids, in
accordance with Federal, State and County procurement policies and all contract management duties including
development, execution and implementation of all vendor and subcontractor agreements.
Manages monthly material and labor expenditure reports, reconciling expenditures with type and source of funding
and distributing monthly reporting. Oversees and reviews material and labor expenditures for closed project files to
ensure accuracy on project cost sheets.
Generates Building Weatherization Reports (BWR) through state database, verifying information for each project is
correctly reported and contractor’s costs and contributions are accurately recorded, calculated, and properly
classified. Reconcile job cost information and perform applicable SAP journal entries to correct any cost
discrepancies.
Oversees and monitors the purchase order request and petty cash process for materials and contracted services,
ensuring appropriate GL account and WBS element numbers. Assists in establishing new vendors and in setting up
shopping carts for new PO’s. Monitors existing PO’s to ensure sufficient spending authority to complete program
year and provides trend information to Division Manager.
Performs inventory management duties to include release of MRP purchase requisitions, monitoring, and adjustment
of inventory, reconciling monthly balances, performing year end closeout procedures, and ensuring inventory stock
levels are sufficient to support production levels.
Oversees the accounts payable and accounts receivable functions within the division, ensuring accurate
documentation, recording, and processing.
Participates in the preparation and compilation of the annual funding/budget proposal under the direction of the
Division Manager.
Manages and supervises the performance of intake, screening, and referral services for prospective and current
customers. Supervises and performs household income eligibility determinations for services in accordance with
state and federal guidelines, and actively reviews, verifies, and approves the income and property eligibility
determinations of subordinate staff.
Participate and assist in the coordination of state and federal administrative monitoring reviews under the direction of
the Division Manager, when applicable.

Skills, Abilities and Competencies:
Working knowledge of State and Federal guidelines, rules, regulations, policies, and procedures governing the
Weatherization Program, including thorough knowledge of grant compliance requirements.
Intermediate skill level with Microsoft Excel, Word, Access, Outlook. Ability to learn new PC applications and
database maintenance.
Knowledge of accounting practices and ability to accurately track expenditures. Must possess excellent mathematical
skills and high attention to detail.
Proven ability to supervise and train subordinate personnel and implement effective performance documentation
practices.
Proven ability to communicate with people in many diverse situations.
Ability to establish and maintain effective working relationships with superiors, co-workers, clients, State and local
officials, and the general public. Ability to communicate effectively with the same.
Behavioral Competencies (these are required for all positions at ACG):
Accountability
Accessibility
Inclusivity
Integrity

Requirements
Education and Experience:
Bachelor’s Degree in related field
4+ years office management or progressively responsible administrative experience
1+ year experience in grant funded programs, accounting, eligibility determination, and/or working with low-income
clientele
1+ years of supervisory/management experience
Any equivalent combination of education and work experience that satisfy the requirements of the job will be
considered
Preferred Education and Experience:
SAP system experience

Supplemental Information
Pre-Employment Additional Requirements:
Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and
background check.
WORK ENVIRONMENT:
Work is generally confined to a standard office environment.
PHYSICAL DEMANDS:
Spends 90% of the time sitting and 10% of the time either standing or walking.
Occasionally lifts, carries, pulls or pushes up to 20 lbs.
Occasionally uses cart, dolly, or other equipment to carry in excess of 25 lbs.
Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as
telephones, radios, and similar; and in public meetings and personal interactions.
Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
Visual capacity enabling constant use of computer or other work-related equipment.
Below, please list any special physical demands associated with this position. For instance, exposure to hazardous
environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal
protective equipment).
Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading
or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if
you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF
or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.

Agency
Arapahoe County

Address
5334 S. Prince Street
Littleton, Colorado, 80120

Phone
303-795-4482

Website
http://agency.governmentjobs.com/arapahoe/default.cfm

To apply for this job please visit www.governmentjobs.com.