Town of Gilcrest
Interim Town Administrator Services
Proposals due: December 4, 2026, at 3:00 p.m. Mountain Time
Summary
The Town of Gilcrest invites qualified individuals and firms to submit proposals to provide Interim Town
Administrator services. The selected administrator will provide steady leadership, maintain continuity of Town operations, and carry out the policies and priorities of the Board of Trustees during the interim period.
Background and Service Expectations
Gilcrest is a statutory town in Weld County, Colorado. The Interim Town Administrator will report to the Board of Trustees and work closely with the Mayor, Town Clerk/Treasurer, department directors, Town Attorney, and other professional service providers. The Board will determine the scope of authority, compensation, start date, and duration of the assignment through the appointment and agreement process.
Regular Board of Trustees meetings are held on the second and fourth Tuesdays of the month at 6:00 p.m.
Attendance at regular meetings, work sessions, and special meetings will be required as directed. Proposals should describe on-site availability, proposed weekly hours, and availability for urgent matters outside regular business hours.
Scope of Services
• Oversee day-to-day Town operations, coordinate departments and service providers, and maintain reliable public
services.
• Implement Board policies and directives; provide timely reports, recommendations, and follow-up on Board decisions.
• Work with the Town Clerk/Treasurer and department directors on budget administration, financial reporting, purchasing, and expenditure controls within approved authority.
• Supervise staff within the Town’s authorized supervisory structure; support clear expectations, professional conduct, staff development, and consistent personnel practices.
• Coordinate with Public Works on water and sewer services, streets, parks, maintenance, capital projects, and contractor performance.
• Coordinate planning, land use, building, and code enforcement work with the appropriate staff, consultants, Planning Commission, and Town Attorney.
• Work with the Town Clerk/Treasurer and Town Attorney on agendas, Board materials, records, elections, and administrative compliance.
• Monitor contracts, grants, project schedules, and reporting deadlines; identify issues requiring Board action.
• Respond professionally to residents and businesses, support clear public communication, and coordinate with
partner agencies and service providers.
• Assess immediate organizational needs and provide an initial priorities and work plan for Board review.
• Maintain an orderly transition record of active projects, deadlines, contracts, and pending decisions; assist with recruitment and handoff to a permanent administrator if requested.
Preferred Qualifications
Demonstrated local government management experience, preferably with Colorado statutory towns or small municipalities; strong budgeting, personnel, project management, and public communication skills; and the ability to work effectively with an elected governing board. A degree in public administration, business administration, or a related field is preferred; comparable relevant experience will be considered. Interim management and municipal utility experience are desirable.
Proposal Requirements
Proposals should include the following information:
• Cover letter identifying the applicant or firm, primary contact, and interest in serving Gilcrest.
• Resume and statement of qualifications for the proposed Interim Town Administrator; identify any supporting personnel and their roles.
• Describe relevant municipal management experience, including budgeting, personnel supervision, utilities, capital projects, and work with elected boards.
• Provide a proposed approach to the interim assignment, including initial priorities, continuity of operations, and
transition planning.
• State the earliest available start date, proposed weekly hours and on-site schedule, anticipated availability for the assignment, and any other commitments affecting service.
• Provide proposed compensation or fees and the proposed employment or consulting arrangement. Itemize travel, lodging, mileage, administrative charges, and all other anticipated expenses; state any minimum charges.
• For a firm or consulting proposal, identify applicable insurance coverage and limits.
• Disclose potential conflicts of interest and identify local governments currently served or recently served.
• Provide at least three professional references, preferably elected officials or local government supervisors or clients, with contact information.
Evaluation and Selection
The Town will consider relevant experience, qualifications, approach, availability, ability to meet the Town’s needs, references, and overall cost. The Town may interview selected applicants, verify references and qualifications, and negotiate the final scope, schedule, compensation, and service arrangement. Selection will be made by the Board of Trustees. The lowest-cost proposal will not necessarily be selected.
Other Terms and Conditions
• The Town reserves the right to investigate qualifications, request additional information, recruit candidates directly, reject any or all proposals, and waive informalities or irregularities.
• All submissions become Town property and will not be returned. Identify proprietary information; disclosure will be governed by applicable public records requirements.
• All proposal preparation and interview costs are the applicant’s responsibility and will not be reimbursed by the Town.
• This RFP does not guarantee an appointment or agreement. Final terms are subject to Board approval and completion of any required appointment and agreement documents.
Submission Instructions
Proposals must be received no later than 3:00 p.m. Mountain Time on Friday, December 4, 2026. Mail or
deliver proposals to:
Town of Gilcrest
Attn: Interim Town Administrator RFP
P.O. Box 128 (mailing address)
19750 CR 31 (physical address)
Gilcrest, CO 80623
Questions: Direct written questions to the Town Clerk/Treasurer at the address above. For assistance, call Town Hall
at (970) 737-2426.